We Built This Because Numbers Tell Stories
Back in 2019, a frustrating client meeting changed everything. The budget showed one thing, actuals showed another, and nobody could explain why without drowning in spreadsheets for three days. That's when we realized financial planning needed better deviation tracking—not just reports, but actual insight.
How We Got Here
Started small in Bundaberg, solving a problem we lived with every quarter. Turns out a lot of finance teams felt the same way.
First Deviation Model
Built our variance tracking framework after spending too many late nights manually comparing budget lines. Tested it with five local businesses who were tired of monthly surprises.
Queensland Expansion
Word spread through finance networks. Expanded to Brisbane and Gold Coast, refining our approach based on feedback from manufacturing and service sectors.
Pattern Recognition
Developed predictive variance alerts after noticing seasonal patterns in client data. Now teams could see deviations coming instead of reacting after month-end close.
Full-Service Analysis
Now supporting over 80 Australian businesses with comprehensive deviation tracking, root cause analysis, and planning accuracy improvements. Still based in Bundaberg though.
Our Approach to Variance Analysis
Most finance teams spend hours identifying budget deviations but barely have time to understand what caused them. We reverse that—spending 20% on detection and 80% on understanding why it happened.
Every variance tells you something. Maybe your seasonal assumptions were off. Perhaps a supplier changed pricing mid-year. Could be sales forecasting needs recalibration. Whatever it is, we dig into the operational reality behind the numbers.
And we don't believe in quarterly reports that sit in inboxes. Analysis should drive actual planning adjustments, not just document what already happened. That means working alongside your team, not just sending PDFs.
What Guides Our Work
Context Over Compliance
A 15% variance in marketing spend means different things in January versus December. We care about the business context behind every number, not just whether it's red or green.
Collaboration With Finance Teams
Your finance team knows the business better than we ever will. We bring deviation analysis expertise, but the best insights come from combining that with their operational knowledge.
Continuous Improvement Focus
Budget accuracy improves over time when you learn from past deviations. Each variance analysis should make next quarter's forecast a bit sharper—that's how we measure success.
Practical Communication
CFOs need executive summaries. Controllers need detailed breakdowns. Department heads need actionable insights. We tailor analysis to what each stakeholder actually needs to know.
What We Actually Do
Four core services that help finance teams move from reactive variance reporting to proactive budget management.
Monthly Deviation Tracking
We identify material variances within 48 hours of month-end close and categorize them by root cause—operational changes, planning assumptions, or external factors. You get clarity fast, not weeks later.
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Forecast Accuracy Review
Quarterly deep-dive into planning assumptions versus actual outcomes. We analyze historical variance patterns to help calibrate future forecasts—especially useful for seasonal businesses or high-growth companies.
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Department Budget Analysis
Department heads need to understand their own variances without finance jargon. We translate budget deviations into operational terms and work with teams to improve their planning process over time.
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Annual Planning Support
Use historical variance insights to build more realistic budgets for the coming year. We help identify which assumptions consistently miss and suggest adjustments based on actual performance patterns.
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